Quick answer: Work backward from move-in. Applications, contractor booking, design freeze, translation, printing and shipping each have their own lead time.
What this guide will cover
12 to 9 months out
- Shortlist shows and confirm dates
- Request application forms
- Set a budget range
9 to 6 months out
- Apply for space and choose a booth type
- Brief a booth contractor
- Read the exhibitor manual
6 to 3 months out
- Freeze booth design
- Translate and proof materials
- Book travel and interpreters
3 months to move-in
- Place print orders
- Ship exhibits
- Confirm power and internet orders
Show and after
- Staff the booth
- Capture leads
- Follow up within a week
This guide is being expanded. In the meantime, confirm all dates, costs and rules with the show organizer.
Published 15 October 2026. Rules and fees change, so confirm specifics with the show organiser or the relevant authority.